The Nominating Committee consists of six members, with one-third appointed each year. The Presiding Clerk, Assistant Clerk, and Recording Clerk serve as a special committee to find new members for the Nominating Committee and to bring their names before the Monthly Meeting for Business for approval. At least one-half of the committee, including the clerk, shall be members of the Meeting. The Nominating Committee works with Meeting members and attenders to discern how they are being led to serve the Meeting. Responsibilities of the Nominating Committee include the following:
- · Presenting at the specified Monthly Meeting for Business, usually in Third Month (March), the names of persons suggested to serve on all other committees and such of the five officers whose terms expire that year. Each person suggested shall have agreed to serve in the position before his/her name is presented to the Monthly Meeting;
- · Explaining very carefully the duties and time commitments of a position to the person being recruited for that position;
- · Recruiting new appointees to fill vacancies that may occur throughout the year, as well as any special service requested by the Monthly Meeting;
- · Recruiting Meeting members and regular attenders interested in serving on Baltimore Yearly Meeting committees and sending their names to the Baltimore Yearly Meeting Nominating Committee;
- · Recruiting as many individuals as Baltimore Yearly Meeting procedures specify to serve as Monthly Meeting representatives to the Baltimore Yearly Meeting Interim Meeting;
- · Recruiting as many individuals as the Chesapeake Quarterly Meeting specifies to serve as Monthly Meeting representatives to the Quarterly Meeting
- · Keeping records of all nominations and appointments and passing them on to the next committee clerk;
- · Keeping in mind the availability and interest of Young Friends in serving on Meeting committees, and providing such opportunities as appropriate; and
- · Posting the current committee list, with committee clerks' names underlined, in the Meeting House and in the Community House.
The clerk of the committee shall ascertain that each person is notified of his or her appointment and that each committee clerk or designated convener has a list of new appointees to his/her committee. The clerk is also responsible for passing committee records, including all nominations and appointments, to the succeeding committee clerk. In nominating individuals to serve on boards, the committee should try to learn what kind of experience is needed on the boards at that time.